Project Coordinator, Executive Office
JOB SUMMARY
The Project Coordinator, Executive Office is responsible for ensuring that the priorities of the President & CEO are fully operationalized by effectively and efficiently managing resources, by providing administrative and strategic support to the President & CEO and working closely with the organization's board of directors. The Project Coordinator should be committed to getting results in a fast-paced environment and able to handle complex competing priorities with a portfolio including research, committee coordination, board of directors’ communications, meeting preparation and overall project management.
The qualified candidate for this position will bring a mix of positive energy, adaptability, decisiveness, creativity, and critical thinking skills, as well as a “roll up the sleeves attitude” towards their work. The person best suited for this opportunity must be extremely agile and thrive in a fast-paced environment and is a consistent and empathetic communicator. The ideal candidate is tech savvy, exceptional at time management, organized, and a problem-solver.
The Project Coordinator must have a service mentality dedicated to meeting and exceeding expectations of our membership as well as an ability to prioritize their needs and requests as they arise.
KEY DUTIES AND RESPONSIBILITIES
- Complete a broad variety of tasks for the President & CEO including managing an active calendar of appointments; completing expense reports; composing and preparing email and other correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agendas; and compiling briefing documents for travel‐related meetings.
- Manage special projects as needed by the President & CEO: prioritize conflicting needs; handle matters expeditiously, proactively, and follow‐through on projects to successful completion, often with deadline pressures.
- Research, prioritize and follow up on incoming issues and concerns addressed to the President & CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
- Work closely with the President & CEO to ensure organization goals are aligned with project timelines and that project status, challenges, and resource needs are clearly communicated to and addressed by the President & CEO.
- Serve as a close partner to the President & CEO to support the successful execution of board of directors’ meetings, executive committee meetings, committee meetings, and various projects related to the work of the board of directors.
o Responsible for the creation of project timelines for all board and other committee meetings, tracking deliverables, and ensuring the team and colleagues are on schedule to meet deadlines.
o Along with the General Counsel, manage all required Board committee meeting reporting and record keeping
o Assist in the onboarding of new Board members, and updating records of Board membership
o Responsible for ensuring superior in-person, hybrid, and remote meeting experiences for Board members, working directly with NYBA’s Operations team and outside vendors to ensure all details - including, but not limited to, accommodations, travel, meeting logistics, and catering - are organized efficiently and effectively, while meeting the highest standards of service.
o Manage OnBoard, our cloud-based governance platform and maximize the deliverables best fir for NYBA.
- Provide external relationship management support to enable the President & CEO to cultivate, facilitate and manage key relationships with members, allies, government, and elected officials.
- Other duties as assigned include project management of special projects, event support and initiatives.
MINIMUM JOB REQUIREMENTS
- BS or BA degree preferred.
- 2 to 5 years of experience in office management systems and procedures, preferably in the association and/or non-profit field.
SKILLS AND ABILITY QUALIFICATIONS
- A positive attitude and an earnest interest in providing quality customer service to our members, stakeholders, and partners.
- Ability to maintain healthy interpersonal relationships.
- Ability to work with minimal supervision.
- Excellent customer service skills.
- Excellent written and oral communication skills.
- Familiarity with executing a communications strategy across a variety of digital platforms.
- Knowledge of or experience in the financial services industry helpful.
- Relationship-building and social skills to collaborate with peers, organizational leadership, and membership.
- Strong business acumen and best practices to achieve organizational excellence.
- Strong organizational skills and the ability to handle multiple projects.
- Strong Personal Computer (PC) skills including Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom communications and scheduling, Internet research experience, a basic knowledge of any Content Management System (CMS) and basic PC troubleshooting.
COVID-19
New York Bankers Association is committed to public health and to the safety and well being of our colleagues and guests. We have adopted a policy requiring all employees to be fully vaccinated against COVID-19 or to meet the legal guidelines for an exemption. This position is on site.
SALARY
Salary Range: $50,000 - $80,000 annually. Salary offerings will ultimately depend on prior experience, education and other qualifications.
EMPLOYEE BENEFITS
- Employer-Sponsored Health Care Plan (Medical, Dental, and Vision Insurance)
- Disability, Life Insurance, and Personal Accident Insurance
- Flex Spending Accounts
- Generous paid time off (Vacation, Sick, Personal Days, and Public Holidays)
- Family Leave (Maternity, Paternity)
- Commuter Benefits
- 401(k) option
- Hybrid work (office and remote)
LOCATION
- This position is hybrid: on-site/work from home.
APPLICATION INSTRUCTIONS - NO PHONE CALLS, PLEASE.
Interested applicants should email their cover letter and resume (with the subject line: Project Coordinator, Executive Office) to NYBA at [email protected]. Please note that NYBA only accepts applications for this position via this email address.